Meeting Room Reservations
On April 2, 2008, the Faculty Senate meeting room (JCK 880) was dedicated to the memory of long-time Faculty Senator Henrietta Avent.
![photo of Henrietta Avent](https://docs.gato.txst.edu/143316/w/2000/ra6gYxw6b5qE/Avent.jpg)
During her many years of teaching and service at SWT (1958-1993) Dr. Henrietta Avent was dedicated to the empowerment of faculty through faculty governance. She served many terms on the Faculty Senate and was elected Chair of the Senate several times.
![photo of meeting room](https://docs.gato.txst.edu/142683/w/2000/fao4X6WEDNC0/IMG_0536.jpg)
Room Description:
Seats up to 20 at eight moveable tables with six extra chairs around room perimeter. There is a counter for refreshment service, but no kitchen facilities are available.
Texas State offices/organizations may reserve the meeting room when available between the hours of 8 am and 5 pm. The Faculty Senate reserves every Wednesday for weekly/monthly meetings.
A computer and monitor are installed with hookups for laptops. The monitor is equipped with a camera for Zoom/Skype capability. All technical support issues are the responsibility of the scheduling department.
The office/organization reserving space must take responsibility for:
- set-up and return of the room to the standard set-up before leaving. If necessary, make arrangements with Materials Management for moving of furniture (245-2558).
- set-up, delivery, and clean-up of any refreshments for your event. You may schedule Chartwells (245-9900) or other local entities to cater your event. Make arrangements with Facilities Services for custodial matters (245-2181). All food waste must be removed from the room following your meal. Recycling containers are available; you are encouraged to recycle appropriate items as much as possible.
- locking room and turning off lights upon completion of event.
- leaving room in the same condition as found, including media and all equipment.
- any damage or loss to room or equipment. Your account may be charged for any damage or loss.
- vacating the premises by the designated ending time.
You may request the meeting room when scheduling a meeting via Outlook or Office 365 calendaring; the room is named JCK880 (no space). All meeting room requests must be approved by the senate's administrative assistant. Meetings that are confidential in nature or noise-inducing will be permitted only on a limited basis, as the room is not sound-proof and there are neighboring work spaces.