ODS Exam Service at the Testing Center, Round Rock

TXST uses the Accessible Information Management (AIM) database to process and manage accommodations for our students, including accommodated testing. Faculty with a current teaching assignment may access the Faculty AIM Portal using their TXST login credentials.

The TCRR Faculty Resources page provides links to AIM instructions for faculty and the TCRR Instructor Guide. Faculty may discover TCRR services, review faculty and student responsibilities to use accommodated testing, search the Faculty FAQ site, and much more.

• Overview of Alternative Testing Process Using AIM
• How to use AIM to make an exam request

Testing appointments are during our hours of operation, and, if possible, on the same day as the class takes the exam or quiz based upon when the instructor has designated testing. All exceptions must have prior approval by the instructor. Failure to follow an instructor’s exam schedule and student policies may result in the need to administer a test through our proctoring service as a makeup or early exam. If this occurs, the student will be charged a testing fee of at least $40 under our proctoring services rates.

Exams can be administered only in-person, by appointment, and at our posted exam start times. All exams or quizzes will begin and complete in one day and end no later than 30 minutes prior to closing of the Testing Center, Round Rock. The TCRR is closed on TXST holidays and weekends and as listed on our important dates page.

Exam requests are made through your AIM portal. For support contact TCRR.

At least six weeks before the start of each and every semester that you want to use accommodated testing, you must submit a request for those accommodations through the Office of Disability Services (ODS). Make your request through your Student AIM Portal, or you may contact ODS directly for assistance.

Each semester on your first time making an exam request in your AIM portal, you will be asked to acknowledge your responsibilities by reading, understanding, and agreeing to abide by the Student Policy and Procedure Agreement for Alternative Testing.

Students who elect to take exams with accommodations at the Testing Center, Round Rock (TCRR), do so with the understanding you must follow the policies and procedures outlined in the TCRR Student Guidelines and the TXST Honor Code and the Code of Student of Conduct. It is important for all students to read the guidelines in its entirety.

To schedule an exam or quiz with accommodations at TCRR, submit an online test request using the AIM system. For support contact TCRR.

• A separate request must be submitted for each exam, quiz, or make-up.
• Submit requests at the beginning of the semester for all your classes for the entire semester to ensure a space is reserved for you.
• To ensure testing accommodations are met during busy testing days such as finals, your exam may be proctored in a room outside the testing center.
• It is each student’s responsibility to submit your requests by the appropriate deadline.
• It is the student’s responsibility to select a testing start time which allows full use of any extended time accommodation by 30 minutes before the testing center closing time.
• TCRR will administer exams only with accommodations which have been approved by the Office of Disability Services (ODS). If you need to modify your testing accommodations, please consult with ODS.
• TCRR can administer assessments only which have a submitted Testing Agreement and approval from your instructor. We highly encourage conversation with your instructor prior to making your testing requests.

1. You must have an approved accommodation letter from ODS.
2. Inform your instructor that you will test at the Testing Center, Round Rock (TCRR).
3. Before your appointment request can be approved, or you can take an exam, your instructor must submit a Testing Agreement (TA), instructions to TCRR on how to conduct exams for this course section. Your instructor will submit the TA using the link in the AIM email sent to the instructor when a student in the course is approved by ODS for accommodations.
4. Your request must comply with your instructor's syllabus, student policies, and Testing Agreement with the testing center.
5. Space is limited so late requests may not be approved. Make your requests early. Quizzes and exams must be requested at least 3 business days prior to the test date. Assessments during the week of Finals need to be requested no later than 10 business days prior to the test date.
6. Submit your exam requests as early as possible or even better at the beginning of the semester for the entire semester to ensure a place is reserved for you.
7. You must select a start time from the appropriate list in AIM, or you will get an error message.
   • Testing Start Times: 8:30AM, 10:30AM, 12:30PM, or 1:30PM.
   • All exams must end by 30 minutes prior to closing.
   • TCRR Office Hours: Monday through Friday 8AM-5PM.
   • Finals Week testing start times: 8:00AM or 12:30PM.
8. If you receive your Accommodation letter from ODS just prior to an exam date, contact the testing center directly to discuss your options for testing.

TXST students with an approved accommodation through the Office of Disability Services may request an early morning or early evening exam appointment at only TCRR. Early morning start times are available Monday – Friday beginning at 7:00AM. Early evening start times are available Monday – Thursday if the exam will end by 6:30 PM.

All assessment requests for an early morning or early evening start time should be made directly with TCRR and as early as possible, but at least 14 business days prior to the testing date. Instructor and TCRR approval are required for this service.

If you can’t make your appointment, you may:

1. submit a cancellation or reschedule request through the AIM System, or
2. call the Testing Center at 512-716-4020, or email rrc-testing@txstate.edu as soon as possible.
3. contact your instructor as soon as possible.

All reschedules, for any reason, must have the instructor’s approval before rescheduling.

It is your responsibility to ensure your appointment is requested in time for the Testing Center to obtain your assessment from your instructor and for your instructor to submit a Testing Agreement and give approval. We recommend that you make your appointments at the beginning of the semester when you receive your syllabi. You must make your requests by 3:00PM at least 3 business days prior to your test date for exams and quizzes. For assessments during finals week, you must submit your requests by 3:00PM at least 10 business days prior to your test date.

The following chart will show some examples for submission deadlines for a regular exam or quiz:

Submitting requests when you receive your syllabi at the beginning of the semester will ensure a reserved place for you and avoid last-minute confusion and possible denial of your request.

Eligible assessments will meet the following criteria: 1) must be an in-person exam/quiz for any TXST course including an online or hybrid class that meets in-person for the assessment, and 2) an assessment which requires the assistance of TCRR staff or use of resources in the testing center to meet accommodations. An example of an ineligible exam/quiz is a take-home exam, except those with an accommodation that can’t be met at home by another means such as text-to-speech software in lieu of a live reader. Please direct any questions concerning exam eligibility to the TCRR Supervisor.

Students are responsible for providing all necessary approved testing materials for an exam. Examples include but are not limited to special calculators, graph paper, rulers, special pencils, or pens. If you are approved to use your laptop for testing, also bring your power cord. You will access the internet using the TXST WiFi.

The TCRR provides all scratch paper, white boards, essay paper, number 2 pencils, and answer forms such as scantrons. If allowed, 4-function calculators are also provided. Sound cancelling headphones and single-use ear plugs are available upon request.

For support call TCRR at 512-716-4020 Monday – Friday from 8AM to 5PM or email us at rrc-testing@txstate.edu or drop by the testing center at 1555 University Blvd., Avery Building, Rm 209.