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Payroll and Tax Compliance Office

Upcoming Pay Dates and Deadlines

All PCRs and time entry must be approved before SAP Locked Days.

Hourly/Biweekly Payroll: Time must be approved before SAP Locked Day

Pay date: October 31

  • Pay Period: October 1 - 15
  • SAP will be locked October 21

Pay date: November 15

  • Pay Period: October 16 - 31
  • SAP will be locked November 8

Salaried/Monthly Payroll

Pay date: October 3rd 

  • Pay Period - September 1-30
  • SAP will be locked September 26-27

Pay date: November 1st 

  • Pay Period - October 1-31
  • SAP will be locked October 25-26

Enroll in Direct Deposit


For those employees who choose to continue receiving a paper check, they may be picked up on payday at the Student Business Services Cashier's windows on the first floor of the J.C. Kellam Building. You must present your Texas State ID card or government issued identification card to receive your paycheck. Electronic Earnings Statements may be viewed or printed at the SAP Portal Employee Self Service website.

We encourage employees, who have not enrolled in direct deposit, to consider this more convenient process for their paychecks. It also helps us practice social distancing.  Please take a moment to read the direct deposit instructions and sign up today.


2021 Wage and Tax Statement (Form W-2)

Your 2021 Wage and Tax Statement (Form W-2) will be available online on or before Monday, January 31, 2022.


  • Employees who do not consent to receive form W-2 electronically, will receive a mailed copy via U.S. Postal Service. To receive your W-2 electronically instead of by mail, please give your consent via the SAP Portal W-2 online election before Friday, January 14, 2022.
  • Former employees separated as of January 14, 2022, will automatically receive a paper W-2 form.
  • Paper W-2 Forms will be postmarked and mailed via U.S. Postal Service on January 31, 2022, to the address on file SAP. 
  • Please keep an electronic copy of your tax form for your records.

Time for a Paycheck Checkup

Tips for using the IRS Withholding Calculator 

  • Have your most recent pay stub and federal tax return on hand.
  • The calculator’s results are only as accurate as the information you enter.
  • The Withholding Calculator does not ask you to provide sensitive personally-identifiable information like your name, Social Security number, address or bank account numbers. The IRS does not save or record the information you enter on the Calculator.

Find the IRS calculator at

IRS Withholding Estimator

You should do a paycheck checkup using the IRS’s Withholding Calculator and, if necessary, complete a new W-4 form if you:

  • Are a two-income family.
  • Have two or more jobs at the same time or only work part of the year.
  • Claim credits like the child tax credit.
  • Have dependents age 17 or older.
  • Itemized deductions in 2020.
  • Have high income or a complex tax return.
  • Have a large tax refund or tax bill for 2020.

For more details, visit: