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Payroll and Tax Compliance Office

Payroll and Tax Compliance Office

Upcoming Pay Dates and Deadlines

Reminder | Review Your W-4 & Enroll in Electronic W-2 Delivery

Review Your W-4 for the New Year:  If you claimed exemption from federal income tax withholding on your current W-4, please note that this status expires on February 15 of the following year. To maintain exempt status, you must submit a new W-4 before that date. If a new form is not submitted, your withholding will default to the standard rate. 

What to do: 

  • Log in to the SAP Portal and review your current W-4 settings. 
  • Use the IRS Tax Withholding Estimator at https://www.irs.gov/W4App to help determine if adjustments are needed. 

Enroll in Electronic W-2 Delivery: Electronic W-2s are faster, more secure, and available on the SAP Portal before January 31. 

Key dates: January 16 is the deadline to enroll in electronic W-2 delivery and update your address, and January 31 is when paper W-2s are mailed via USPS and electronic W-2s become available on SAP.

What to do: 

  • Log in to the SAP Portal to consent to electronic W-2 delivery. 
  • Verify and update your mailing or permanent address by January 16.

For questions or assistance, please contact Payroll and Tax Compliance. 

Distribution of Payroll Checks

Effective Thursday, May 1, 2025, the Student Business Services (SBS) Cashiers Office will no longer distribute payroll checks. Employees who are not enrolled in direct deposit will receive paper checks by mail, sent to the home address on file in the SAP system.

We encourage employees who have not enrolled in direct deposit to consider this more convenient process for their paychecks. Please take a moment to read the direct deposit instructions and sign up today.

Time for a Paycheck Checkup

Tips for using the IRS Withholding Calculator 

  • Have your most recent pay stub and federal tax return on hand.
  • The calculator’s results are only as accurate as the information you enter.
  • The Withholding Calculator does not ask you to provide sensitive personally-identifiable information like your name, Social Security number, address or bank account numbers. The IRS does not save or record the information you enter on the Calculator.

Find the IRS calculator at IRS.gov/withholding.

You should do a paycheck checkup using the IRS’s Withholding Calculator and, if necessary, complete a new W-4 form if you:

  • Are a two-income family.
  • Have two or more jobs at the same time or only work part of the year.
  • Claim credits like the child tax credit.
  • Have dependents age 17 or older.
  • Itemized deductions in 2020.
  • Have high income or a complex tax return.
  • Have a large tax refund or tax bill for 2020.

For more details, visit: http://www.txstate.edu/payroll/