Curriculum Calendar
The Curriculum Calendar provides faculty and staff with a timeline for important curriculum items including the Annual Course Cycle, program proposals, catalog edit timelines, dates of commencement, etc.
Year Round
Deadline | Action |
---|---|
Faculty develop course additions, changes, and deletions to be effective fall 2020 in the Course Inventory Management (CIM) system | |
Faculty access in CIM system is year round | |
Faculty develop program additions, changes, and deletions to be effective fall 2020 in the Program Inventory Management (PIM) system | |
Faculty access in PIM system is year round |
2025-2026 Curriculum Calendar
August
Deadline | Action |
---|---|
Emergency edits as necessary in NEXT for 2025-2026 catalog | |
8/1/25 | Assistant Vice President for Curriculum and Academic Programs sets up annual College Curriculum Committee Chair meeting |
8/1/25 | Administrative Assistant reserves room for Fall 2025 University Curriculum Committee Annual Course Cycle Meetings |
8/1/25 | Curriculum Coordinator follows up on Fall 2025 Frequently Taught Topics Courses Report and Untaught Course Report from Deans |
8/1/25 | Curriculum Coordinator follows up on Fall 2025 Frequently Taught Topics Courses Report and Untaught Course Report from Deans |
8/1/25 | Curriculum Coordinator posts Fall 2025 Degree Program Inventory |
8/2/25 | Summer 2025 Commencement |
8/4/25 | Curriculum Coordinator to set up 7 college working sessions with Associate Deans, Department Chairs/School Directors, Advisors, UC Associate Dean to develop PIM proposals for core curriculum updates |
8/8/25 | Annual College Curriculum Committee Chair meeting |
8/8/25 | Departments/Schools elect 2025-2026 College Curriculum Committee members |
8/8/25 | College Curriculum Committees elect 2025-2024 committee chairs |
8/14/25 | Curriculum Coordinator coordinates administrative and faculty CIM training sessions and distributes annual calendar with instructions |
8/14/25 | Curriculum Specialist updates CIM/PIM roles for 2025-2026 Deans, Chairs, and College Councils |
8/18/25 | Curriculum Specialist requests lists of 2025-2026 College Curriculum Committee members and chairs from Dean's admins |
8/20/25 | Curriculum Coordinator reviews Fall 2025 saved but not submitted course proposals |
8/20/25 | Curriculum Coordinator reviews Fall 2025 saved but not submitted program proposals |
8/20/25 | Curriculum Coordinator reviews Fall 2025 course deletions for Fall 2025 unsubmitted program changes |
8/21/25 | Curriculum Coordinator notifies depts of fall 2025 saved but not submitted course proposals |
8/21/25 | Curriculum Coordinator notifies departments of Fall 2025 saved but not submitted program proposals |
8/25/25 | Courses begin for Fall 2025 |
8/25/25 | Curriculum Coordinator removes disclaimer from 2025-2026 catalog |
8/29/25 | Curriculum Specialist reviews Role Management of CIM/PIM roles for Deans, Chairs, College Councils, Gen Education Council, University Curriculum Committee, Faculty Senate, Council of Academic Deans |
8/29/25 | Edit Vice Provost for Academic Innovation website to include newly approved majors and minors |
September
Deadline | Action |
---|---|
Emergency edits as necessary in NEXT for 2025-2026 catalog | |
9/2/25 | Program additions, changes, and deletions in PIM system (by 11:59 p.m.) |
9/2/25 | Course additions, changes, and deletions in CIM system (by 11:59 p.m.) |
9/2/25 | Curriculum Coordinator reviews "shortened workflow" courses to validate whether they should have a shortened workflow |
9/2/25 | Curriculum Specialist changes Fall 2026 saved but not submitted course proposals |
9/2/25 | Curriculum Specialist changes Fall 2026 saved but not submitted program proposals |
9/2/25 | Curriculum Coordinator prepares preliminary list of Fall 2026 course additions, changes, and deletions |
9/2/25 | Curriculum Coordinator validates course numbers for additions |
9/4/25 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors |
9/4/25 | Curriculum Coordinator distributes list of Fall 2026 program additions, changes, and deletions to Department Curriculum Committee, College Curriculum Committee chairs, and college preparers |
9/4/25 | Curriculum Coordinator distributes preliminary list to Department Curriculum Committee, College Curriculum Committee chairs, and college preparers |
9/5/25 | Curriculum Office reviews and updates Deans/Associate Deans/Assistant Deans/Department Chairs/School Directors on 2025-2026 catalog college pages |
9/12/25 | Departmental Approvals are Due, Including: Department Curriculum Committee & Department Chair - Programs |
9/12/25 | Departmental Approvals are Due, Including: Department Curriculum Committee & Department Chair - Courses |
9/12/25 | Spring 2026 Schedule is viewable online |
9/15/25 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors |
9/26/25 | College Approvals are Due, Including: College Curriculum Committee, College Council, & College Dean - Programs |
9/26/25 | College Approvals are Due, Including: College Curriculum Committee, College Council, & College Dean - Courses |
9/30/25 | Curriculum Specialist reviews Role Management of CIM/PIM |
October
Deadline | Action |
---|---|
10/10/25 | University College Associate Dean undergraduate writing intensive course additions, changes, and deletions approval due |
10/10/25 | Graduate dean approval due - program |
10/10/25 | Graduate dean approval due - courses |
10/13/25 | Curriculum Coordinator emails the final list of program additions and deletions to the University Curriculum Committee to begin the electronic review |
10/13/25 | Curriculum Coordinator emails the final list of course additions and deletions to the University Curriculum Committee to begin the electronic review |
10/13/25 | Curriculum Coordinator develops final list of course additions, changes, and deletions |
10/13/25 | Associate Vice President for Curriculum and Academic Programs sends draft Provost email with list of course additions, changes, and deletions to Vice Procost for Academic Innovation |
10/13/25 | Vice Procost for Academic Innovation sends Provost email with list of proposed course additions, changes, and deletions to Executive Assistant for distribution to all faculty and Academic Affairs staff |
10/14/25 | Vice Provost for Academic Innovation program additions, changes, and deletions approval due |
10/14/25 | Curriculum Coordinator distributes University Curriculum Committee program & course meeting agenda |
10/15/25 | Executive Assistant sends email with list of proposed course additions, changes, and deletions to all faculty and Academic Affairs staff |
10/15/25 | All faculty and Academic Affairs staff course review begins |
10/17/25 | General Education Council undergraduate core curriculum course additions, changes, and deletions approval due |
10/22/25 | Spring 2026 Registration Opens |
10/24/25 | University Curriculum Committee meeting review Program & Course additions and deletions (1st meeting) |
10/27/25 | Curriculum Coordinator prepares and distributes University Curriculum Committee meeting minutes (1st meeting) |
10/27/25 | Comments from all faculty and Academic Affairs staff review of courses due |
10/30/25 | Curriculum Coordinator requests list of university administrators from Faculty Records for Fall 2025 catalog |
10/31/25 | University Curriculum Committee meeting review course additions and deletions (2nd meeting) |
10/31/25 | Faculty Records uploads finalized faculty and administrators appointments for Fall 2025 catalog |
10/31/25 | Curriculum Coordinator requests updated list of retirees and university administrators from Faculty Records for Fall 2025 catalog |
10/31/25 | Associate Vice Provost for Curriculum and Academic Programs requests spreadsheet of SACSCOC program coordinators from Faculty Records |
10/31/25 | Curriculum Specialist reviews Role Management of CIM/PIM |
November
Deadline | Action |
---|---|
11/3/25 | Curriculum Specialist prepares and distributes University Curriculum Committee meeting minutes (2nd meeting) |
11/3/25 | Curriculum Coordinator drafts Board Orders |
11/3/25 | Curriculum Coordinator completes faculty import in NEXT to 2025-2026 catalog |
11/3/25 | Curriculum Coordinator republishes 2025-2026 catalog after faculty import |
11/6/25 | Associate Vice Provost for Curriculum and Academic Programs coordinates Faculty Senate agenda for program additions, changes, and deletions |
11/6/25 | Associate Vice Provost for Curriculum and Academic Programs drafts Academic Affairs Council email for program additions, changes, and deletions and sends to Vice Provost for Academic Innovation |
11/7/25 | University Curriculum Committee meeting review course additions and deletions (3rd meeting) |
11/10/25 | Curriculum Coordinator prepares and distributes University Curriculum Committee meeting minutes (3rd meeting) |
11/14/25 | Vice Provost for Academic Innovation reviews and approves draft Academic Affairs Council email for program additions, changes, and deletions |
11/17/25 | Vice Provost for Academic Innovation course additions, changes, and deletions approval due |
11/18/25 | Provost course additions, changes, and deletions approval due |
11/21/25 | Faculty Senate program additions, changes, and deletions approval due |
11/21/25 | Associate Vice Provost for Curriculum and Academic Programs sends email to Academic Affairs Council for program additions, changes, and deletions |
11/26/25 | Academic Affairs Council* program additions, changes, and deletions approval due |
11/26/25 | Curriculum Specialist reviews Role Management of CIM/PIM |
December
Deadline | Action |
---|---|
12/1/25 | Provost* program additions, changes, and deletions approval due |
12/3/25 | President* program additions, changes, and deletions approval due |
12/5/25 | Board orders due to Executive VP for Operations Office – SACSCOC substantive change approval requests can be submitted. |
12/5/25 | Curriculum Coordinator imports CIM course data in NEXT for 2025-2026 catalog |
12/5/25 | 2025-2026 catalog closed for editing |
12/12/25 | Fall 2026 Commencement |
12/13/25 | Fall 2026 Commencement |
12/15/25 | Southern Association of Colleges and Schools Commission on Colleges teach-outs letter to be mailed to Southern Association of Colleges and Schools Commission on Colleges; Deadline is December 31, 2025 |
12/19/25 | Curriculum Coordinator requests CourseLeaf to PDF the 2025-2026 catalog from NEXT |
12/19/25 | Curriculum Specialist reviews Role Management of CIM/PIM |
January
Deadline | Action |
---|---|
1/6/26 | Curriculum Coordinator requests CourseLeaf to advance CURR catalog to 2025-2026 |
1/6/26 | Curriculum Coordinator requests CourseLeaf to advance NEXT catalog to 2026-2027 |
1/9/26 | Associate Vice Provost for Curriculum and Academic Programs and Curriculum Coordinator review Marketable Skills email templates |
1/12/26 | Curriculum Coordinator drafts first edits of 2026-2027 catalog for deans and administrators |
1/16/26 | Associate Vice Provost for Curriculum and Academic Programs verifies Department Map 2026-2027 in Marketable Skills system Review Year and Public Year programs |
1/16/26 | Associate Vice Provost for Curriculum and Academic Programs adds Next Academic Year 2026-2027 in Marketable Skills system |
1/16/26 | Associate Vice Provost for Curriculum and Academic Programs revises Open Review Date to February 1, 2025 and Public Display Date to May 1, 2025 for 2025-2026 Marketable Skills reports |
1/16/26 | Associate Vice Provost for Curriculum and Academic Programs reviews the Faculty Records spreadsheet to notate the program coordinator updates from previous year |
1/16/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Academic Year" Coordinator Identity for 2025-2026 Marketable Skills with updates from the Faculty Records spreadsheet |
1/16/26 | Curriculum Coordinator reviews draft 2026-2027 catalog PDF |
1/16/26 | Curriculum Coordinator distributes first edits to Deans and Administrators for 2026-2027 catalog |
1/20/26 | Courses begin for Spring 2026 |
1/30/26 | Assistant Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Coordinator_Action_Required" Mail Template Manager for 2026-2027 Marketable Skills to open on February 1, 2026 with deadline of February 28, 2026 |
1/30/26 | Assistant Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Coordinator_Action_Required" Message Template Schedules for 2026-2027 Marketable Skills reports to open on February 1, 2026 with a Weekly "Frequency Type" of Monday and Active flag |
1/30/26 | Curriculum Coordinator emails advisors 2026-2027 catalog PDF |
1/30/26 | Curriculum Specialist reviews Role Management of CIM/PIM |
February
Deadline | Action |
---|---|
TBD | Schedule of classes go live for Summer and Fall 2026 |
2/1/26 | Program additions, changes, and deletions in PIM system (by 11:59 p.m.) |
2/1/26 | Course additions, changes, and deletions in CIM system (by 11:59 p.m.) |
2/2/26 | Curriculum Coordinator reviews "shortened workflow" courses to validate whether they should have a shortened workflow |
2/2/26 | Curriculum Specialist changes Fall 2027 saved but not submitted course proposals |
2/2/26 | Curriculum Specialist changes Fall 2027 saved but not submitted program proposals |
2/4/26 | Curriculum Coordinator prepares preliminary list of Fall 2027 course additions, changes, and deletions |
2/4/26 | Curriculum Coordinator validates course numbers for additions |
2/4/26 | Associate Vice Provost for Curriculum and Academic Programs adds new programs, changes programs, and deletes programs in the Curriculum Program Groups for 2026-2027 Marketable Skills |
2/5/26 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors |
2/6/26 | Curriculum Coordinator distributes list of program additions, changes, and deletions to Department Curriculum Committee, College Curriculum Committee chairs, and college preparers |
2/6/26 | Curriculum Coordinator distributes preliminary list to Department Curriculum Committee, College Curriculum Committee chairs, and college preparers |
2/6/26 | System email to program coordinators to enter 2026-2027 Marketable Skills |
2/12/26 | Departmental Approvals are Due, Including: Department Curriculum Committee & Department Chair - Programs |
2/12/26 | Departmental Approvals are Due, Including: Department Curriculum Committee & Department Chair - Courses |
2/12/26 | Regents meeting review* program additions, changes, and deletions submitted Sept 1, 2025 |
2/13/26 | Regents meeting review* program additions, changes, and deletions submitted Sept 1, 2025 |
2/26/26 | College Approvals are Due, Including: College Curriculum Committee, College Council, & College Dean - Programs |
2/26/26 | College Approvals are Due, Including: College Curriculum Committee, College Council, & College Dean - Courses |
2/26/26 | Curriculum Coordinator develops final list of course additions, changes, and deletions |
2/26/26 | Associate Vice President for Curriculum and Academic Programs sends draft Provost email with list of course additions, changes, and deletions to Vice Procost for Academic Innovation |
2/26/26 | Vice Procost for Academic Innovation sends Provost email with list of proposed course additions, changes, and deletions to Executive Assistant for distribution to all faculty and Academic Affairs staff |
2/27/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Chair_Action_Required" Mail Template Manager for 2026-2027 Marketable Skills to open on March 1, 2026 with deadline of March 31, 2026 |
2/27/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Chair_Action_Required" Message Template Schedules for 2026-2027 Marketable Skills reports to open on March 1, 2026 with a Weekly "Frequency Type" of Monday and Active flag |
2/27/26 | Program coordinators enter 2026-2027 Marketable Skills |
2/27/26 | Edits from deans and administrators for 2026-2027 catalog |
2/27/26 | Curriculum Specialist reviews Role Management of CIM/PIM |
March
Deadline | Action |
---|---|
3/3/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Coordinator_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to enter 2026-2027 Marketable Skills |
3/3/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Coordinator_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to enter 2026-2027 Marketable Skills |
3/3/26 | System email to chairs/directors to approve 2026-2027 Marketable Skills |
3/12/26 | Graduate dean approval due - courses |
3/12/26 | Graduate dean approval due - program |
3/12/26 | University College Associate Dean undergraduate writing intensive course additions, changes, and deletions approval due |
3/13/26 | Executive Assistant sends email with list of proposed course additions, changes, and deletions to all faculty and Academic Affairs staff |
3/13/26 | All faculty and Academic Affairs staff course review begins |
3/16/26 | Curriculum Coordinator emails the final list of program additions and deletions to the University Curriculum Committee to begin the electronic review |
3/16/26 | Curriculum Coordinator emails the final list of course additions and deletions to the University Curriculum Committee to begin the electronic review |
3/16/26 | Vice Provost for Academic Innovation program additions, changes, and deletions approval due |
3/17/26 | Curriculum Coordinator makes edits from deans and administrators in NEXT for 2026-2027 catalog |
3/20/26 | Curriculum Coordinator distributes University Curriculum Committee program & course meeting agenda |
3/27/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Dean_Action_Required" Mail Template Manager for 2026-2027 Marketable Skills to open on April 1, 2026 with deadline of April 24, 2026 |
3/27/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Dean_Action_Required" Message Template Schedules for 2026-2027 Marketable Skills reports to open on April 1, 2026 with a Weekly "Frequency Type" of Monday and Active flag |
3/27/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Chair_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to approve 2026-2027 Marketable Skills |
3/27/26 | Associate Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Chair_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to approve 2026-2027 Marketable Skills |
3/27/26 | Chairs/directors approve 2026-2027 Marketable Skills |
3/27/26 | University Curriculum Committee meeting review Program additions and deletions (1st meeting) |
3/30/26 | Curriculum Coordinator prepares and distributes University Curriculum Committee program meeting minutes (1st meeting) |
3/30/26 | Associate Vice President for Curriculum and Academic Programs coordinates Faculty Senate agenda for program additions, changes, and deletions |
3/30/26 | Associate Vice Provost for Curriculum and Academic Programs drafts Acaemic Affairs Council email for program additions, changes, and deletions and sends to Vice Provost for Academic Innovation |
3/30/26 | Vice Provost for Academic Innovation reviews and approves draft Acaemic Affairs Council email for program additions, changes, and deletions |
3/31/26 | Comments from all faculty and Academic Affairs staff review of courses due |
3/31/26 | General Education Council undergraduate core curriculum course additions, changes, and deletions approval due |
3/31/26 | Curriculum Coordinator drafts Board Orders |
3/31/26 | Curriculum Specialist reviews Role Management of CIM/PIM |
April
Deadline | Action |
---|---|
TBD | Registration begins for Fall 2026 |
4/1/26 | System email to deans to approve 2026-2027 Marketable Skills |
4/3/26 | University Curriculum Committee meeting review course additions and deletions (2nd meeting) |
4/6/26 | Curriculum Specislist prepares and distributes University Curriculum Committee meeting minutes (2nd meeting) |
4/10/26 | University Curriculum Committee meeting review course additions and deletions (3rd meeting) |
4/13/26 | Curriculum Coordinator prepares and distributes University Curriculum Committee courses meeting minutes (3rd meeting) |
4/17/26 | Curriculum Specialist drafts FY 2026 curriculum calendar |
4/21/26 | Vice Provost for Academic Innovation course additions, changes, and deletions approval due |
4/22/26 | Faculty Senate* program additions, changes, and deletions approval due |
4/22/26 | Deans approve 2026-2027 Marketable Skills |
4/23/26 | Curriculum Specialist drafts Provost campus announcement email about the Fall 2026 catalog and sends to Vice Provost for Academic Innovation and Success |
4/23/26 | Assistant Vice Provost for Curriculum and Academic Programs sends email to Acaemic Affairs Council for program additions, changes, and deletions |
4/24/25 | Assistant Vice Provost for Curriculum and Academic Programs submits 2025-2026 Marketable Skills to Vice Provost for Academic Innovation and Success |
4/24/25 | Assistant Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Dean_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to approve 2025-2026 Marketable Skills |
4/24/25 | Assistant Vice Provost for Curriculum and Academic Programs edits the "Review_Year_Dean_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to approve 2025-2026 Marketable Skills |
4/24/26 | Curriculum Coordinator requests CourseLeaf to publish 2026-2027 catalog from NEXT |
4/27/26 | Vice Provost for Academic Innovation to approve 2026-2027 Marketable Skills |
4/29/26 | Vice Provost for Academic Innovation sends campus announcement email to Executive Assistant about the Fall 2026 catalog |
4/29/26 | Academic Affairs Council* program additions, changes, and deletions approval due |
4/30/26 | Curriculum Specialist reviews Role Management of CIM/PIM |
May
Deadline | Action |
---|---|
5/1/26 | Publish Fall 2026 Catalog |
5/1/26 | Executive Assistant sends campus announcement email about the Fall 2026 catalog |
5/1/26 | Provost* program additions, changes, and deletions approval due |
5/2/26 | President* program additions, changes, and deletions approval due |
5/4/26 | Begin Outcomes Assessment: Results, Evidence of Improvement and Action Plan for FY 2026 |
5/8/26 | Curriculum Specialist publishes FY 2026 course calendar to website |
5/8/26 | Curriculum Specialist publishes FY 2026 program calendar to website |
5/11/26 | Faculty Senate notifies 2026-2027 University Curriculum Committee members |
5/11/26 | Faculty Senate notifies 2026-2027 Faculty Senators |
5/14/26 | Spring 2026 Commencement |
5/15/26 | Spring 2026 Commencement |
5/16/26 | Spring 2026 Commencement |
5/28/26 | Southern Association of Colleges and Schools Commission on Colleges teach-outs letter to be mailed to Southern Association of Colleges and Schools Commission on Colleges; Deadline is June 30, 2025 |
5/29/26 | Curriculum Specialist updates CIM/PIM roles for 2026-2027 University Curriculum Committee |
5/29/26 | Curriculum Specialist updates CIM/PIM roles for 2026-2027 Faculty Senate |
5/29/26 | Curriculum Specialist reviews Role Management of CIM/PIM |
5/29/26 | Curriculum Coordinator submits CBM 003 to Texas Higher Education Coordinating Board |
June
Deadline | Action |
---|---|
Emergency edits as necessary in NEXT for 2026-2027 catalog | |
6/1/26 | Board orders due to Executive VP for Operations Office – SACSCOC substantive change approval requests can be submitted. |
6/2/26 | Report Curriculum Office Outcomes Assessment |
6/2/26 | General Education Council members for Fall 2026 appointed by deans |
6/12/26 | Curriculum Office completes Annual Third-Party Application User Access Review for CIM/PIM |
6/12/26 | Southern Association of Colleges and Schools Commission on Colleges teach-outs letter to be mailed to Southern Association of Colleges and Schools Commission on Colleges; Deadline is June 30, 2026 |
6/30/26 | Curriculum Specialist reviews Role Management of CIM/PIM |
July
Deadline | Action |
---|---|
Emergency edits as necessary in NEXT for 2026-2027 catalog | |
7/1/26 | IT audit of user access |
7/14/26 | Re-evaluate Marketable Skills Program Map |
7/24/26 | Associate Vice Provost for Curriculum and Academic Programs sets up University Curriculum Committee new member orientation and develops agenda |
7/24/26 | Associate Vice Provost for Curriculum and Academic Programs sends University Curriculum Committee new member orientation invite and agenda |
7/24/26 | Administrative Assistant reserves room for 2026-2027 University Curriculum Committee orientation |
7/31/26 | Curriculum Specialist reviews Role Management of CIM/PIM |
TBD | Texas Higher Education Coordinating Board staff review* program additions, changes, and deletions |
TBD | Regents meeting review* program additions, changes, and deletions submitted Feb 1, 2026 |
TBD | Regents meeting review* program additions, changes, and deletions submitted Feb 1, 2026 |
TBD | Texas Higher Education Coordinating Board staff review* of program additions, changes, and deletions |
*Program proposals for the following actions require additional review steps: change in SCH, major title, degree title; addition of majors; deletion of majors