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Subrecipients

For foreign subrecipients, a provision requiring the foreign subrecipient to provide copies of all lab notebooks, all data, and all documentation that supports the research outcomes as described in the progress report. These supporting materials must be provided to prime recipient with each scientific update (no less than once every three months) in line with the timelines outlined in the agreement.

NIH Updated Policy Guidance for Subaward/Consortium Written Agreements


Subaward general ledger account information

If a grant has a subaward, the general ledger account used when creating the purchase order is very specific for reporting purposes including The Schedule of Expenditures of Federal Awards (SEFA). The SEFA is required to be completed in accordance with the Uniform Guidance (2.CFR.200.502). Financial Reporting and Analysis uses the financial information contained in SAP to compile the report as well as confirm pass through funding with other State of Texas agencies.

When creating a purchase order and the subrecipient is not a State of Texas agency, please use the following general ledger accounts.

SUBCONTRACTS IDC REL725201 Lecturers - Subcontracts
SUBCTRCT NON IDC REL725302 Oth Professional Services-Subcontracts Non IDC Rel

If the subrecipient is a State of Texas agency, please use the following general ledger accounts.

SUBCONTRACTS IDC REL 725301 State Pass-thru Subcontracts
SUBCTRCT NON IDC REL 725303 State Pass-thru Subcontracts Non IDC Rel

A list of State of Texas agencies can be found on the Fiscal Management website. If you require assistance determining the correct general ledger account, please email Office of Sponsored Program